Office Moving Tips

Moving office equipment is just as involved a process as moving the contents of a home. You’ve got bulky desks, delicate office equipment, small electronics, and even piles of paperwork to get packed up and successfully relocated. To top it off, there’s usually not a lot of time to shut down operations and get the new office quickly set up. As a reliable moving company in Georgia with decades of experience, we’re sharing some office moving tips as well as a checklist to guide you through this process and make it as smooth as possible. 

Office Moving Checklist

There are lots of steps you need to take to move your office. Thankfully, we’ve put together a checklist to ensure you get everything done as smoothly and quickly as possible. 

6 Months Before Your Move 

• Set a budget.
• Review your current lease.
• Get quotes from office moving companies.
• Find out if you need moving coverage.
• Assemble a team to manage the move.

3 to 4 Months Before Your Move 

• Schedule your moving date.
• Notify your landlord.
• Create a moving plan. 
• Assign responsibilities.
• Notify local partners and suppliers.
• Review special-item office furniture or equipment.
• Hire an interior designer for the new space (if needed).
• Order any equipment your company is replacing or upgrading.

2 Months Before Your Move

• Design a floor plan.
• Schedule phone and internet installation.
• Schedule computer and IT systems setup.
• Collect any keys, parking passes, and access cards that need to be returned to the property manager of your current location. 
• Cancel any special services you have at your current office such as landscaping, security, or cleaning services.

One Month Before Your Move

• Take inventory and add tags to all of your office supplies, furniture, and equipment. 
• Collect or buy moving supplies, such as boxes, packing tape, and labeling materials. 
• Transfer any utilities to the new location.
• Complete change of address.
• Update the company’s address listings:
  • Business accounts
  • Company website
  • Social media profiles
  • Banks and financial accounts
  • Accounts receivable and payable
  • Magazine and newspaper subscriptions
  • Listings on Google, Yelp, etc.

Two Weeks Before Your Move

• Share a detailed plan of the move with your team.
• Order any new keys or access cards for the new location.
• Confirm internet, phone, computer, and IT setup. 
• Back up important documents and data.

One Week Before Your Move

• Review the moving day schedule with the movers. 
• Remind employees to pack up their things. 
• Make sure you have enough packing materials. 

The Day Before Your Move

• Finish any last-minute labeling and packing.
• Turn in any parking passes, security cards, or access keys. 

Be sure to check in with your movers on moving day. If you’re interested in relocating your business, we offer commercial moving services in Atlanta, Alpharetta, and numerous other cities in the Peach State. Be sure to give us a call at 770-573-1919 to learn more about our services.

Tips for Moving Office Equipment

Whether you’re relocating to a new building or just rearranging your current space, following these office moving tips will ensure that your equipment is moved safely and without any issues.

• Start Early: Start organizing the office and planning the move ahead of time. This will allow you to spot potential issues early on and take care of them before they become bigger ones.
• Talk to the Staff: Ensure that every employee is aware of the relocation procedure, deadlines, and roles. Having effective communication ensures that everyone is on the same page.
• Evaluate the New Area: Measure the new office space in advance to determine its dimensions, locate power outlets, and figure out the new office layout. This will make it easier to plan equipment and furniture placement.
• Purge Unnecessary Items: Use the move as an opportunity to declutter and get rid of outdated or unnecessary equipment. This can reduce the volume of items to be moved and simplify the process.
• Organize Cables and Accessories: Label and bundle cables and accessories together with their respective equipment. This can save time during the setup in the new location.
• Use Color-Coding: Implement a color-coding system for different departments or areas to make unpacking and setting up more efficient.
• Ensure Accessibility: During the transfer and at the new location, make sure that necessary tools and supplies are easily accessible. This includes things like computers, phones, and critical paperwork.
• Make a Downtime Plan: Plan for any downtime that may occur during the move. Notify customers and adjust deadlines as needed to reduce interference with operations.
• Safeguard Sensitive Information: Make sure that all sensitive data and documents are handled securely during the move. For important data, think about using secure digital storage or lockable boxes.
• Prepare for Contingencies: Have a backup plan in case something goes wrong, such as delays, broken equipment, or other unforeseen circumstances. This can include keeping backup gear or finding different ways to work.

By following these straightforward office moving tips, you can make your company’s move more manageable and ensure that your equipment arrives safely and ready for use.

Office Moving Companies in Georgia

Relocating an entire office can be tough, but having a good plan can ensure the process is managed smoothly and efficiently. By starting early, communicating effectively with your team, and using our office moving tips, you can minimize disruptions and ensure a seamless transition to your new office space.

At USA Family Moving, we understand the challenges involved in commercial relocations. Our experienced team is dedicated to providing reliable and professional office moving services in Alpharetta, Atlanta, and other areas in GA tailored to meet your unique needs. Whether you’re moving a small office or an entire corporate headquarters, we’re here to help every step of the way.

Contact USA Family Moving today to learn more about how we can assist with your office move. Let us take the stress out of moving so you can focus on what matters most—running your business.